Project Coordination Intern

Overview

The Project Coordination Intern will support the Operations Manager in managing day-to-day project tracking, process documentation, and cross-departmental coordination activities. This is a hands-on role designed to give the intern practical exposure to operations management within a technology company environment.
The intern will work closely with Operations Manager to ensure that workflows are documented, tasks are tracked accurately, and operational support is delivered on time. This role is ideal for candidates looking to build a strong foundation in business operations and project management.

Currently pursuing or recently completed a Bachelor’s degree.
Candidates should possess a strong understanding of technology, digital tools, and modern business systems relevant to the role.

Project Tracking & Task Management:
Maintain and update the company’s project tracker and operational task lists in tools such as ClickUp, Notion, or Trello
Monitor task progress and flag overdue or at-risk items to the Operations Manager
Assist in preparing weekly status updates and progress reports for ongoing projects
Process Documentation:
Support the drafting, formatting, and updating of Standard Operating Procedures (SOPs)
Organise and maintain operational documents, templates, and policy files
Assist in mapping existing workflows and identifying areas for improvement
Coordination Support:
Facilitate communication between teams by following up on inter-departmental action items
Assist in scheduling and coordinating cross-functional meetings, including preparing agendas and taking notes.
Support the Operations Manager in resolving minor coordination gaps and escalations.
Administrative & Reporting Support:
Prepare internal reports, dashboards, and summaries as directed by the Operations Manager
Assist in tracking vendor communications, procurement follow-ups, and operational timelines
Handle ad hoc operational tasks assigned by the Operations Manager

Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace
Basic understanding and practical use of AI tools for productivity, research, communication, and workflow improvement.
Basic working knowledge of project management and collaboration tools such as ClickUp, Notion, or Trello.
Ability to maintain organized documentation and trackers.
Strong attention to detail and organizational ability
Proactive communication and willingness to follow up
Ability to manage multiple tasks and meet deadlines
Eagerness to learn and take ownership of assigned responsibilities
Team player with a collaborative and professional attitude

If you are detail-oriented, organised, and eager to gain hands-on experience in operations and project coordination, we would love to hear from you. Interested candidates should submit their resume and a brief cover letter outlining their interest in the role to career@softograph.com before May 31st, 2026.